How to Apply
OSF-SA has at least two funding cycles a year which are publicly announced in September, on our website and twitter account.
Grant Seeking Process
1. Open call for expressions of interest.
- Funding areas, as well as details about procedures, timelines for expressions of interest and application process, are available to potential applicants on OSF-SA’s website and through a general announcement.
- Deadlines are communicated in advance.
2. Basic information and eligibility completed online and expression of interest submitted online.
- Applicant organisation submits an expression of interest online. Basic information about the organisation and project for which funding is being sought is requested.
3. Expressions of interest reviewed by all programme staff.
- All staff jointly evaluate every expression of interest and observe a conflict of interest policy and procedures to avoid perceived or actual conflicts of interest (grantees, staff, the Board).
4. Organisations are invited to submit full applications.
- Organisations that meet the minimum eligibility criteria and whose expressions of interest are aligned with OSF-SA’s focus areas are invited to make formal applications for funding via our online application system.
- Organisations are required to submit supporting, registration and other governance documents such as, but not limited to:
– Registration documents: Memorandum of incorporation (non-profit company), Trust Deed (trusts) and Constitution (voluntary association).
– Non-profit organisation certificate (to confirm non-profit organisation status).
– Valid and current tax clearance certificate from SARS.
– Audited, unabridged annual financial statements for the last three years (less if the organisation has operated for a shorter period of time).
– Signed conflict of interest declaration.
– List and designations of all current board members/trustees/elected officials and note any changes from any previous application.
– Copies of recent internal/external evaluations by donors, if any.
5. Applications are received, reviewed and evaluated by programme staff.
- The programme staff review all the applications and take into account, amongst other things:
– Mission of the organisation.
– History of the organisation.
– Governance structure.
– Management and decision-making structures.
– Whether funds will be used for political or other activities which may be prohibited by law in a particular country.
– Legal and tax status of the organisation.
– Financial health of the organisation.
- For applicants that have received funding from OSF thematic programmes and OSF-SA in the past, the programme staff may examine previous grant compliance.
6. Site visits and engagement with organisations by programme staff.
- Programme staff will visit applicants for a site visit. The visits are intended to:
– assist in the verification of information received in the application.
– clarify the written application, if required.
– obtain a general sense of the organisation’s culture.
– provide an opportunity for the organisation to engage with programme staff on the important work that they do.
- The outcome of the site visit is recorded and forms part of the organisation’s application.
7. Programme staff present the applications and recommendations to the Executive Director and the OSF-SA Board.
8. The OSF-SA Board makes final decision on all grant recommendations.
- The OSF-SA Board approves or declines applications at a duly convened Board meeting at least twice a year.
9. Applicant organisation receives a final response.
- The Grant Support Unit informs all applicants in writing of the outcome.
- The programme team engages with successful organisations to revise, where necessary, the budget and deliverables.
- The grant management team prepares a standard grant agreement for each grantee within a reasonable timeframe.
- Grants may only be paid by EFT and can, in certain circumstances, be paid to a fiscal agent acting for the grantee (must submit a Memorandum of Understanding).
Grant monitoring and reporting
All grants are monitored and assessed by OSF-SA according to the terms and conditions of the grant agreement.
During the duration of the grant, OSF-SA will assess the progress to ensure that grant outcomes are achieved. The grantee will be responsible for the preparation of timely interim progress,final narrative and financial reports as required by the grant agreement, on dates specified in the grant agreement.Submit an expression of interest